Key tasks and responsibilities:
1. Administrative and coordination responsibilities:
-
- Oversee general office administration, including managing office supplies, equipment, facilities, and visitors’ inquiries
- Handle incoming correspondence, emails, and phone calls, directing inquiries to the appropriate departments or individuals.
- Handle the legal registration and documentation with relevant ministries and organizations
- Coordinate the annual general assembly meeting.
- Prepare Meeting minutes (Staff meetings, General assembly meetings, procurement)
-
2. Human Resource management
- Coordinate the administrative matters of recruitment processes, preparing employee contracts, and job descriptions.
- Monitoring of attendance records, vacations and leave, and timesheets
- Follow up with any arrangements related to “human resources insurance” for the organization’s staff.
-
3. Accounting & Finance responsibilities:
- Prepare payment requests related to general and administrative expenses and ensure all supporting documentation complies with the Association's regulations and policies
- Accurately and promptly record accounting transactions in the Bisan accounting system
- Conduct procurement tasks related to tendering, quotations, and agreements requirements per the association policies and procedures.
- Follow up on the petty cash and handle all cash payments
- Prepare and follow up on the annual assets and inventory sheets
- Follow up on grants implementation and reviewing financial reports (including supporting documents and expenditure vouchers) submitted by partners, grassroots organizations, and beneficiaries related to pass-through grants and fiscal sponsorship
- Follow up on the Community funds and granting policies in alignment with the organization's policies and procedures
Required Qualifications:
- Bachelor's degree in business administration, Accounting, or a related field
- 2-4 years of professional experience in grant management, administration, or accounting
- Knowledge of accrual accounting systems is a must
- Excellent networking, planning, and organizational skills.
- Good Command of English level (writing, speaking, reading), fluent Arabic
- Proficiency with Microsoft Office (Word, Excel, PowerPoint).
|
